Board of Directors

Purpose (Scope of Ministry): The Board’s general powers are defined in article II, section 1 of the church’s Bylaws and state “The corporate powers of the Church shall be exercised by or under the authority of the Board. The powers, business and property of the Church shall be exercised, conducted by the Board for the purposes of every effort to oversee the legal, business and financial affairs of the Church, acting under the direction and with the approval of the Church in regards to all matters.”

Basic Objectives & Responsibilities:

  • The board’s functions are defined in Article II, Section 3 of the church’s Bylaws.

Ministry Team Composition Requirements:

  • The Board’s ministry team composition requirements are defined in Article II of the church’s Bylaws.
  • Church Membership: Yes
  • Chairman: Nominated by the Board of Directors
  • Length of service: 3 year term
  • Main Staff Contact: Senior Pastor

 General Responsibilities:

  1. The Board of Directors will meet at least annually to execute their duties.
  2. The Board will hold an annual board meeting.
    1. Annual Board meeting topics are expected to include but not limited to:
      1. Approval of the minutes of the last meeting (if not already approved)
      2. Election of Board Chairman
        • Only adult men shall be considered for this position
      3. Review Church Financials - Report provided by the Chairman of the Finance Committee and/or Church Treasurer(s)
        • Review and approve the proposed budget from the Finance Committee prior to distributing to the church
      4. Personnel Report on Vocational Staff – Report provided by the Senior Pastor and/or Chairman of Personnel Committee
      5. Reports on any actions of any subcommittees or working groups, including updates to the Policies and Procedures Manual
    2. Procedures for electing the Board Chairman:
      1. In the Board meeting, all board members are given an opportunity to verbally nominate candidates for chairman.
      2. If more than one person is nominated, a ballot vote will be taken, otherwise, a voice vote is taken.
      3. If a ballot vote is taken, the secretary or clerk will count the votes and announce.
      4. A simple majority is necessary to elect a chairman.
      5. If a simple majority is not reached on the first vote, the person receiving the least votes is removed from consideration and a second vote is taken.
    3. Financial Oversight:
      1. The Board designates day-to-day oversight of the church’s financials to the Finance Committee in conjunction with the Church Treasurer, while monitoring the church’s financials via the treasurer’s report provided in the church business meetings.
      2. Annually and at other times as the Board feels necessary, the Board will meet with the Finance Committee chairperson or designee and the church treasurers to review the church’s finances.
    4. Insurance:
      1. In partnership with the Financial Ssecretary, the Board will periodically review the church’s insurance policies to ensure adequate coverage.
      2. The Financial Secretary has the Properties Committee Chairman review and approve he statement of values for the property being insured.
      3. Periodically, the Board will obtain competitive bids to ensure policy cost is in line with market cost.
    5. Changes and/or additions to the church’s Policy and Procedures Manual will be considered upon recommendations from church staff, or an established committee, or upon a need identified by the Board. Once a policy or procedure has been created/updated, it will be communicated to the impacted parties. 

Measurements of Effectiveness:

  • The church is well managed in regards to finances, business and property matters.
  • The church’s policies and procedures enable and do not hinder the church’s ministry.
  • The church’s policies and procedures are well defined and accessible.